Make home office easy!

With SWISS SECURIUM®, ALPEIN Software offers an all-in-one platform with the complete IT infrastructure for the digital connection of any home offices. Realise flexible communication and collaboration of geographically separated workplaces, i.e. home offices, on a common digital cloud-based secure platform in the simplest way.

1. Home office foundations
   • Make a change to the new, cost-effective home office option.
   • All important processes are digitized and carried out with the highest efficiency.
   • Location-independent (remote) home office workstations.
   • Save high costs for stationary building units and their equipment and react more flexibly to personnel fluctuation.
    
2. IT equipment and communication technology
   • Equip the home office workstation with a PC or laptop.
   • Choose the facilities to organise the fully functional workplace: software, printer, Internet connection, telephone, headset and office equipment.
   • Use the right tools for remote work, communication and web conferences:
      - Virtual desktop for flexible and secure task completion, which keeps data safe within the company.
      - Messenger for quick chats, audio and video calls and conference service to provide smooth teamwork.
      - Password manager for easy password storage and sharing within the company.
      - Email service for secure mailing
    
3. ALPEIN Software product portfolio
   The entire range of services for home office, secure communication and data exchange and storage on one platform:
   • Remote Desktop
   • Instant Messenger
   • Data exchange
   • Video conference
   • E-mail Service
   • Password Manager
   
   Get the implementation advice from the ALPEIN Software upon request.
    
4. Organizational and administrative preparation
   • Be transparent with everyone involved about home office workers and regulate communication.
   • Make general structural and procedural foundations as well as entrepreneurial framework conditions, management guidelines, corporate identity rules accessible to working from home employees.
   • All employees of the entire company should know the current corporate structure in order to ensure smooth contact maintenance at all times in daily practice.
   • Define Tasks, ToDo’s, Competencies, Decision permissions and goals for the home offices and transfer them to home or remote employees.
   • Create a basic skill set for recruiting home office employees.
   • Define processing and deployment requirements for home office employees in the form of work instructions.
    
5. Manage your own home office
   • Create the basis for digitized work in the home office.
      > A comfortable workplace situation creates wonders!
   • Control your own efforts with self-management.
   • Stay up to date by attending meetings and maintaining contact with colleagues.
   • Strict compliance with security principles when working with the Internet, software and files.
    
6. Private life and home office
   • Bring variety to everyday home office routine.
   • Practice self-discipline, avoid apathy in everyday work.
   • Cope with challenges from related to family members or children who may be also in the househol.
    
7. Remote leadership - Leading virtual teams successfully
   • Create the basis for suitable digital communication techniques and qualified project management.
   • Define rules of conduct and team rules and do not underestimate them.
   • Ensure the availability of remote participants with appointment planning.
   • Include short private and motivational conversations.
   • Plan special features in international or intercultural teams.
    
8. Online Meetings
   • Observe the work situation, tasks, work progress, plan specifications, goals and deficits as essentials.
   • Plan online meetings, define meeting goals, choose communication technology and IT infrastructure.
   • Create an agenda, invite participants and inform about expectations regarding results and goals.
   • Define the roles and tasks of the moderator and the person responsible for the minutes.
   • Enforce guideline rules and compliance with personal behavior (etiquette) in online meetings.
   • From the moderator's side, the meeting controls must be set up so that.

      - all items within the agenda are supposed to be processed, the meeting goals should be achieved.
      - the meeting should be ended on time.
      - a trouble-free meeting process should be guaranteed.
      - the meeting can be recorded for the statistical processes and future improvements.

9. Legal basic
   • Observe general information about home office operations in Switzerland and the (EU) GDPR for Swiss companies.
   • Communicate EU GDPR basics as well as GDPR-relevant software and security aspects for home offices.
   • Inform home office workers about possible official controls regarding compliance with the GDPR regulations.
   • Inform about regulations on hardware usage, company and private devices as well as processing or storage of company or private data.
   • Observe additional requirements when processing personal data in the mobile office.
   • Implement and ratify the employment contract law for home office worker.

You are also welcome to download all points in a presentation free of charge.

Clarify your specific IT-technical and organisational questions and concerns via contact@alpeinsoft.ch.